Headspace Applicant Privacy Notice

Last updated: March 30, 2026

1. Scope

Headspace is committed to protecting the privacy and security of your personal information. This Privacy Notice describes how Headspace, Inc., Headspace Meditation Limited, Headspace Medical Group (CA), P.C. and our other subsidiaries, affiliates, and related entities (collectively, "Headspace," "we," or "us") collect and process personal information about you during the recruiting, evaluating, and hiring processes. This Privacy Notice also describes your rights, depending on where you reside, regarding the personal information that we hold about you and how you may exercise them. 

This Privacy Notice applies to job applicants only and does not apply to our employees, contractors, or customers.

2. Categories of Personal Information We Collect

Personal information means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with you. The table below explains what personal information we collect and for which purposes we use it. Please note that the inclusion of a category below does not mean we collected all such personal information within that category but that we may have collected at least a subset of that category from applicants within the past 12 months. These categories are defined by the California Consumer Privacy Act as amended (“CCPA”).

We do not sell or share applicant personal information as those terms are defined under the CCPA (§1798.140).

3. Purposes for Collecting and Using Personal Information

We use your personal information for:

Recruiting & Hiring Operations

• Identifying and evaluating candidates

• Assessing qualifications, skills, and suitability

• Conducting background and reference checks (with consent, where required)

Communications & Relationship Management

• Communicating about the hiring process

• Scheduling interviews, extending offers, and coordinating onboarding

Legal & Regulatory Compliance

• Verifying identity and work authorization

• Meeting reporting obligations (EEO, OFCCP)

• Responding to lawful requests, subpoenas, and investigations

Security, Fraud Prevention & Corporate Governance

• Ensuring network/system security

• Investigating incidents or misconduct

• Protecting Headspace’s rights and interests

Analytics & Process Improvement

• Improving recruitment processes and systems

• Internal reporting and benchmarking

4. Sources of Personal Information

We obtain your personal information from:

• You directly from application forms, interviews, and other communications

• Third-party service providers such as background check service providers, credentials verification organizations, and recruiting platforms

• Former employers or references

• Educational institutions

• Regulators or official bodies where required

• Medical professionals if accommodations or fitness-for-duty assessments apply

• Public platforms such as LinkedIn

5. Disclosure of Personal Information

We disclose applicant personal information to the following parties for business purposes:

• Internal teams including human resources, recruitment, legal, and security

• Service providers who support recruiting, background checks, data hosting, or analytics

• Affiliates and subsidiaries involved in the hiring process

• Government authorities when legally required

• Transaction partners in the case of a business transfer (with limitations)

All service providers are contractually restricted from using personal information for any purposes inconsistent with applicable law.

6. Retention of Personal Information

We retain applicant personal information for only as long as necessary to:

• Fulfill recruiting and hiring purposes

• Maintain business records

• Comply with legal obligations or exercise our legal rights

7. California Privacy Rights

California applicants have the right to:

• Right to Know/Access what personal information we collect and how we use it

• Right to Delete personal information, subject to legal exceptions

• Right to Correct inaccurate personal information

• Right to Limit Use of Sensitive Personal Information for applicable processing categories

• Right to Non-Discrimination for exercising privacy rights

To submit a request, please use the contact information at the bottom of this Privacy Notice. We may verify your identity before processing your request, consistent with applicable law.

9. Changes to this Notice

We may update this Privacy Notice periodically. Updated versions will be available on our website at: https://www.headspace.com/applicant-notice. 

10. Contact Us

If you have questions about this Privacy Notice or want to submit a request regarding your personal information please contact us at talent@headspace.com and include “Privacy Request” in the subject line. You may also call 855.432.3822.